Knowledge Base

Find Fleet management under

• To add a new vehicle to the fleet, click the New Fleet Vehicle button on the top right of the screen.
  
• When a vehicle is added while creating a new driver, the vehicle will automatically be assigned to the driver.
  

• If the vehicle is intended for general company use, it can be designated as part of the "Company Fleet."
  
• Enter the Owner Callsign as "Company Fleet" to mark it as a shared vehicle within the organization.
  

• Use the Search Vehicle bar at the top to find vehicles by their registration number.
  

• The table displays key details for each vehicle:
  
  • Name (Registration Number): Vehicle registration number.
    
  • Owner Callsign: Indicates the assigned driver or "Company Fleet."
    
  • DVLA Data: Displays the validity of the data retrieved from the DVLA.
    
  • MOT Status: Indicates whether the MOT is valid, not valid, or no details are held.
    
  • Taxed Status: Displays whether the vehicle is taxed or untaxed.
    

• Use the Edit button (pen icon) to modify vehicle details.
  
• To deactivate a vehicle, click the Lock icon. Deactivated vehicles will not appear in the active list unless "Include Inactive" is toggled on.
  

• Toggle the Include Inactive switch to display vehicles that are no longer active in the fleet.
  

• Color Indicators:
  
  • Red indicates invalid or untaxed status.
    
  • Yellow highlights specific warnings such as "No details held by DVLA."
    
  • Green indicates valid and compliant status.
    
• Always ensure compliance with MOT and taxation requirements for all vehicles.